How Your Healthcare Organization Can Be Impacted By Outsourcing Medical Records Scanning & Indexing
Every healthcare organization needs to store their patient and treatment-related information for future reference. Many of the healthcare organizations still maintain medical records in the conventional paper form. However, there are several reasons why modern healthcare organizations are doing away with paper records and opting for scanned documents instead.
Problem with Paper Medical Records
Some of the common problems with paper medical records are as follows:
- Paper medical records are prone to get lost due to human error such as misfiling or paper getting lost.
- Maintaining records in paper form needs huge storage which is very expensive.
- Retrieving a paper record is a lengthy process and it is more difficult to index the documents due to high volume.
- These challenges can lead to various types of complications ranging from impact on patient care to facing compliance issues with authority. To avoid these issues, every healthcare organization needs to have an effective records management system that requires maintaining medical records in digital form instead.
However, this also involves scanning and indexing a mass volume of documents which is difficult for in-house health professionals to manage. They neither have the time nor the expertise required for this process.
Outsourcing medical records scanning and indexing is generally a faster and more affordable option.
Medical Records Scanning and Indexing Services
Medical Records Scanning and Indexing is the process of storing medical records in a digital form in an indexed form so that they can be extracted easily whenever required. Outsourcing medical records indexing helps in cutting down cycle time, resolves the problem of paper records occupying a large space, and also reduces operational expenses.
Impact of Outsourcing Medical Records Scanning & Indexing
Some of the impacts of outsourcing medical records scanning and indexing are as follows:
- Easy Access to information: Medical records indexing services make it easy to retrieve any information at a click of buttons. This is because all information is stored in electronic form making medical record indexing an easy process.
- Non-requirement of Physical Storage Place: As the storage of the medical records is purely virtual and very limited, the requirement for physical space for huge quantities of data is not required.
- Quick Turnaround Time: Outsourced companies know the technique of medical record indexing by which the processing is done in a faster turnaround time and the results can be easily delivered within a specified timeframe.
- Cost Beneficial: Outsourcing medical records scanning and indexing ensure no investment in infrastructure, manpower, and technology which makes it highly cost-effective.
- High Confidentiality: Paper documents have a very easy way of getting exposed to unauthorized people. Outsourcing companies providing medical records scanning and indexing service maintain a high level of confidentiality.
Conclusion:
Outsourcing medical records scanning and indexing service and maintaining records in digital formats can help healthcare organizations to make quick decisions regarding patient treatment. Moreover, the cost saved can be used to improve the hospital infrastructure to provide improved patient care and also make their organization more profitable.
